3 Easy Ways To Deal With Bad Weather at Events

Planning an outdoor event? Mother Nature, and her many moods, won’t always cooperate, so it’s important to prepare for foul weather. We’ll show you how to make your outdoor event go off without a hitch—even if the weather doesn’t cooperate.

ALWAYS HAVE TARPS AND AN TENT

Events almost always involve audio, lighting, or other technical equipment that is expensive and adverse to water. When planning an outdoor event, you should always be prepared for rain. Nothing can ruin your big day like the weather. To help make sure there are no surprises on your event day, it’s a good idea to go ahead and rent a tent for your event. To ensure you have a temporary shelter while you and your guests wait out the storm, consider renting an event tent. You can modify it to meet your needs, and it will provide extra coverage for larger affairs like weddings. Also bring tarps and other water-resistant materials to cover expensive equipment, table settings, and lighting.

HAVE A GAME PLAN EVERYONE UNDERSTANDS

Preparing for rain at your outdoor event requires more than just having tarps and tents. You need a back-up plan for when things go wrong and you need to communicate that clearly to your guests. Make sure that your tarps are placed next to the equipment they’re supposed to cover. Plan an evacuation route for attendees in case of severe weather, and designate some people to help with this. In any case, it’s best if you’ve already organized your alternative arrangements before an emergency arises, so that things keep running smoothly.

PLAN FOR AN ALTERNATE LOCATION

Be sure to plan on having an indoor, backup location for events planned outdoors. With budget constraints and the size of events, this isn’t always possible. However, having a place nearby in the back of your pocket can allow you to continue with the most important aspects of your event at a safe location if there’s rain or bad weather.

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Air Management and Power offers the best climate control, power, and tent rentals in Florida, Texas, Mississippi, Louisiana, Oklahoma, and New England to make your job site comfortable. Contact us with any questions you might have